Privacy policy

How Digital Programme Book looks after your personal information.

Last updated 30 September 2026

Who we are

Digital Programme Book (DPB) is provided by K.I.S.S. Rule Co. Limited, a New Zealand company. We run DPB for New Zealand bridge clubs and their members, and we handle your personal information in line with the New Zealand Privacy Act 2020.

Our privacy officer is Terry Evans. You can reach us at bridge@dpb.nz, or by post at 245 Wellington Street, Pukekohe, Auckland 2120, New Zealand.

The short version

• We only hold what is needed to run your club’s programme and bookings.
• We never sell, rent or pass on your email address or phone numbers to anyone outside DPB. No advertisers, no marketing lists, no other organisations.
• You can turn off every automated email DPB sends. The only messages you can’t switch off are sign-in codes you ask for yourself, and emails your club sends you directly.
• There is no advertising in DPB.

What we hold about you

• Membership details: your name, New Zealand Bridge membership (NZB) number, and the clubs you belong to.
• Contact details: your email address and phone numbers, if you or your club have added them.
• Bookings: the sessions you book, who you play with, and times you’ve marked yourself away.
• Partner Find: the sessions where you’ve said you’re looking for a partner, how you’d like to be contacted, and any people you’d rather not be matched with.
• Your choices: your email and printing preferences, and when and how they were set.
• Email records: whether messages we sent you were delivered, bounced, or reported as unwanted.
• Technical information: sign-in records, and the IP address and browser details that web servers routinely log.

Where it comes from

Your name, NZB number and home club come from New Zealand Bridge’s national membership list. Your contact details come from you, or from your club when it joins DPB. Everything else is created as you use DPB.

How we use it

We use your information to run your club’s programme: to let you book sessions and partners, to send you the emails you’ve chosen to receive, to help your club administer its members, and to keep DPB secure and working properly. We don’t use it for anything else.

Who can see it

• Other members can see your name when booking or looking for a partner.
• Partner Find: when you tick “I’m looking” for a session, other members also looking for that session can see your name and the contact method you’ve chosen, so they can get in touch. Unticking removes you straight away.
• People you’d rather not be matched with: this list is encrypted and never shown to anyone: not other members, and not your club. The people on it aren’t told.
• Your club’s administrators can see and update the details of their own club’s members. They can’t see other clubs’ members.
• Printed programme book: your club may print a programme book that lists members’ email addresses and phone numbers. You decide whether yours are included in your Preferences. Your club administrator can also change this for you, for example if you ask them to take you out.
• Service providers: DPB runs on Amazon Web Services, which also delivers our email. They handle your information only to provide that service to us, not for their own purposes.

Other than that, we only share personal information where the law requires us to.

Email and your choices

• Sign-in codes are sent only when you ask to sign in. These can’t be turned off, because they are how you get into your account.
• Booking notices, when someone books you or cancels a booking with you: turn each type on or off in your Preferences.
• Your bookings summary is off unless you switch it on. Choose weekly, fortnightly or monthly, and every summary has a one-click unsubscribe link.
• Partner Find updates are sent only while you’ve ticked “I’m looking” for a session, and never late at night. Untick to stop them.
• Messages from your club: your club’s administrators can use DPB to email their members about club matters. These can’t be switched off in DPB. If you’d rather not receive them, please ask your club.

When you unsubscribe or ask us to stop, we keep a record of that so we don’t email you again by mistake. If you leave New Zealand Bridge’s membership list, we stop sending you anything except sign-in codes you ask for.

Where it’s stored and how we protect it

Your information is stored on Amazon Web Services servers in Sydney, Australia. Australia has privacy laws that give protection comparable to New Zealand’s.

Connections to DPB are encrypted. Members sign in with a one-time code rather than a password, and administrators sign in with a password plus an authenticator app. We keep regular backups in separate secured storage, and we log when club administrators download member lists. No system is perfectly secure, but we take care to protect your information and will tell you if a privacy breach is likely to cause you serious harm.

How long we keep it

We keep your information while you’re a member of a club that uses DPB. Backups are kept for about three months and then deleted. Records of individual emails being sent and delivered are deleted after about three months, except records of opt-outs and bounces, which we keep so we don’t email you when you’ve asked us not to.

Seeing and correcting your information

You can see and change most of your details yourself in DPB. You also have the right to ask us for a copy of the personal information we hold about you, and to ask us to correct it. Email bridge@dpb.nz and we’ll respond within 20 working days.

Cookies

DPB uses only the cookies it needs to keep you signed in and secure. We don’t use advertising or tracking cookies. These public information pages use no cookies at all.

Children

Some New Zealand Bridge members are young players. If you’re under 16, a parent or guardian can contact us on your behalf about your information.

Complaints

If you have a concern about how we handle your information, please contact us first at bridge@dpb.nz. If you’re not satisfied with our response, you can complain to the Office of the Privacy Commissioner at privacy.org.nz.

Changes to this policy

If we change this policy, we’ll update this page and the date at the top.